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2025 Life Time UNBOUND Gravel presented by Shimano

Finish Festival Information

PLEASE REVIEW ALL IMPORTANT DETAILS BELOW AND SUBMIT YOUR FINISH FESTIVAL EXHIBITOR INFORMATION FORM AT THE BOTTOM OF THIS PAGE BY FRIDAY MAY 2, 2025.

If you do not submit the completed Finish Festival Exhibitor Form by this date, we cannot guarantee your booth space equipment or your preferred load-in/out date/time.

 

 

VENUE & CONTACT INFORMATION

VENUE

Downtown Emporia

Commercial St, Emporia, KS 66801

ON-SITE CONTACT

Izzy Nichols
Partner Account Manager
inichols@lt.life

Lily Burns
Partner Account Manager
lburns@lt.life

SCHEDULE OF EVENTS

LOAD-IN
Saturday, May 31, 2025
9:30AM – 11AM

FINISH FESTIVAL
11AM – 3AM

Sponsor Time Blocks Available
Time Block 1:
11AM – 6PM
Time Block 2:
6PM – 3AM

FINISH FESTIVAL INFORMATION

LOAD-IN

Participating Finish Festival Partners will have the ability to load-in directly from the Expo (if applicable) Friday, May 30 after expo closes at 5PM. Additional load-in time will be available from 9:30-11AM on Saturday, May 31. All partners should be “race ready” by 11AM on Saturday. We request that all vendors remain set-up and interactive until their specified time block ends.

Life Time will have load-in assistance available on a first, come first serve basis for heavier equipment and materials.

PARKING

Parking information for Finish Festival Exhibitors will be made available closer to race weekend.

BOOTH SET-UP & RESTRICTIONS

Exhibitor’s materials must fit within the booth size and may not obstruct walkways, general view, and other exhibitors. This will be strictly enforced. Any special booth construction must be submitted for prior approval. Subletting of space is strictly prohibited. Exhibitors may not use space for any other reason without prior written approval by Life Time. Exhibitors must remain open at all times during selected Finish Festival time block.

PRODUCTS & MATERIALS

Products with the event logo, name, etc. may not be sold, displayed or distributed without prior written approval from Life Time. Management reserves the right to restrict and remove any product it deems objectionable (includes products, persons, objects, conduct, etc.) for health, safety or other reasons. This may include products in conflict with sponsors.

Life Time staff reserves the right to restrict and remove anything that has not been pre-approved.

INCIDENTALS

Exhibitors are responsible for transportation of equipment, materials, etc. and for any incidentals not included in the booth package, such as parking, power, ice, etc.

TRASH & RECYCLING
All discarded materials should be picked up, bagged, and placed along the curb or within provided trash/recycling receptacles. We appreciate your support of our green initiatives.

POWER
Power for your booth is available for an additional cost. Orders must be placed via the form below and Life Time will invoice exhibitors. Availability is not guaranteed on-site if your order is not secured in advance.

ICE
Refrigeration is not available on-site. Exhibitors may purchase and bring their own ice; however, ice is also available to purchase via Life Time for an additional cost. Orders must be placed via the form below and Life Time will invoice exhibitors. Availability is not guaranteed on-site if your order is not secured in advance. Exhibitors are responsible for storing their own ice.

SAFETY & SECURITY

SECURITY
Life Time is not responsible for vendor materials. Vendors are responsible for securing all valuables. Life Time is not responsible for lost, damaged, or stolen property.

FIRE, SAFETY & HEALTH REGULATIONS
Exhibitors agree to comply with local, city and state laws, ordinances and regulations. Exhibitors are responsible for all fire precautions.

LOAD-OUT

Load-out for partners at the Finish Festival on Saturday May 31 will begin at the end of your selected time block.

Assistance with moving of heavier equipment and materials will be provided by Life Time Staff.

If you will be outbound shipping, please have BOL documentation or shipping labels ready to provide to race staff.

FINISH FESTIVAL FORM – Due May, 2, 2025

Unbound Finish Festival Exhibitor Form

FINISH FESTIVAL INFORMATION FORM

Please submit by Friday May 2, 2025. You will receive an on-screen confirmation when the form is successfully submitted. Questions? Please contact your partnership account manager.

General Partner Information

Please provide Partner Name exactly as it should appear to the public.
First
Last

Booth Specifications

Please describe, in detail, your booth and what products will be displayed/sampled/sold. All displays, promotions, products, services, and any food & beverage sampling must be pre-approved by event management. Event management and Life Time staff reserve the right to shut down anything that has not been pre-approved.
Will you be sampling any food or beverage at your booth?
Please describe your samples (e.g. is it pre-packaged, size, amount, etc.).
Will you be selling product at your booth?
Will you be selling any food or beverages at your booth?
Please describe your product (e.g. is it pre-packaged, size, amount, etc.).

Additional Booth Space Needs



*Additional charges apply to asterisked items below
*Power
Note: $100 for power
Please specify exact needs.
*Ice
Note: Ice must be pre-ordered from race management: $10 per 40lb bag.

Finish Festival Booth Activation

When will you Load-In to the Finish Festival?
Please select your finish festival activation time block:

Signature

Note: Life Time is not responsible for lost or stolen items. Please be sure to have your booth staffed at all times. Don’t forget – snacks, water, sunscreen, etc.
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